Prof. dr hab.  Kazimierz W. KRUPA    

       Wydział Ekonomii

Zakład Ekonomiki Inwestycji i Zarządzania Strategicznego

UNIWERSYTET RZESZOWSKI                                  

      35 601 Rzeszów

    ul. Ćwiklińskiej 2

           POLSKA

tel. 0 48 (17)  276 1347

kom. 694 519 013

mail: kkrupa@epf.pl

www.kkrupa.pl

 Organizations in Action.

Institutionalized organizations: formal structure as myth and ceremony.

                      James Thompson in Organizations in Action emphasize the fact that  varieties of environmental constraints: the elements constraints of task environment to which the organization must adapt vary from organization to organization. They may also change over time. Organizations turbulent global economy find their environmental constraints located in the geographic space or in the social composition of their task environments[1]. Geographic space: distance, costs of transportation/communication (tab. 1).

Table 1. Organizations find their environmental constraints located in the geographic space or in the social composition

 

Geographic space

A/ distance,

B/ costs of transportation,

C/ costs of communication.

 

Social composition

A/ individual members,

B/ aggregates of individuals,

C/ organizations.

Source: Own elaborate and J. Thompson  Organizations in Action,  Handbook of Organization, 2005, p. 8

Social composition: individual members, aggregates of individuals, organizations. Task environments:

·        hostile or benign,

·        homogeneous or heterogeneous,

·        stable or rapidly shifting,

·        confined or segmented,

·        stable, or fluctuating.

                   Team Phadke speak, if orgnizational  structure is an important means of achieving bounded rationality, then the more difficult the environment, the more important it is to assign a small portion of it to the core unit. Under norms of rationality, organizations facing heterogeneous task environments seek to identify homogeneous segments and establish structural units to deal with each. Under norms of rationality, boundary spanning components facing homogeneous segments of the task environment are further subdivided to match the surveillance capacity (data collecting, win-win) with environmental action (Phadke, M.S. (1989),  Quality Engineering Using Robust Design, Prentice hall, Englewood Cliff, NJ, pp. 67-75).

              M. Kalsi impression the more heterogeneous the task environment, the greater the constraints presented to the organization (Kalsi M., Hacker K. Lewis K. A Comprehensive Robust Design Approach for Decision Trade-Offs in Complex Systems Design. University at Buffalo, 2007, pp. 345-377, kelewis@eng/buffalo.edu). The more dynamic the task environment, the greater the contingencies presented to the organization. Under either condition, the orgainization seeking to be rational must put boundaries around the amount and scope of adaptation necessary, and it does this by establishing structural units specialized to face a limited range of contingencies within a

Table 2. Conditions vary - elements

 

These conditions vary as :

 

1. Organization's task environment changes.

2. Innovations modify technologies.

3. The organization changes its domain and hence its task environment.

Source: Own elaborate and J. Thompson  Organizations in Action,  Handbook of Organization, 2005, p. 8

limited set of constraints. The more constraints and contingencies the organization faces, the more its boundary - spanning component will be segmented (see Leesa-Ngunansuk S., IT is the Answer to Crisis, Bangkok Post, Thailand, February 11, 2009, p. D1 and Future before you plan, [in:] R. A. Ritvo & A. G. Sargent (Eds.). The NTL Manager Handbook. Arlington, VA: NTL Institute, pp. 267-289). Variations within organizations can be accounted for as attempts to solve the problems of concerted action under different conditions, such as techno and environmental constraints and contingencies. These conditions vary as (tab. 2):

1.      Organization's task environment changes.

2.      Innovations modify technologies.

3.      The organization changes its domain and hence its task environment.

              S. Panchyshyn, M. Kubica and B. Bobk  believe that a when technical core and boundary spanning activities can be isolated from one another except for scheduling, organizations under norms of rationality will be centralized with an overarching layer composed of functional divisions. Under conditions of complexity, when the major components of an organization are reciprocally interdependent, these components will be segmented and arranged in self-sufficient clusters, each cluster having its own domain (''decentralized division''). By identifying several separable domains and organizing its technical care and boundary spanning components in clusters around each domain, the organization attains a realistic bounded rationality. Organizations adapt their structures to handle constraints and contingencies (see Kubica M., METÓDY OHODNOCOVANIA V SR, [In:] PODNIKANIE A KONKURENCIESCHOPNOSŤ FIRIEM. Podhájska, 2008). Core arguments about structure:

1) Organizations face the constraints inherent in their technologies and task environments. Since these differ for various organizations, the basis for structure differs and there is no ''one best way'' to structure complex organizations.

2) Within these constraints, complex organizations seek to minimize contingencies and to handle necessary contingencies for local disposition. Since contingencies arise in different ways for various organizations, there is a variety of structural responses to contingency.

3) Where contingencies are many, organizations seek to cluster capacities into self-sufficient units, each equipped with the full array of resources necessary for the organization to meet contingencies. i.e.: variables controlled by the org. are subordinated to the constraints and contingencies it cannot escape. The more its technology and task environment tend to tear it apart, the more the organization must guard its integrity.

E. Šúbertová speak, thus organizations GLOBAL NEW ECONOMY facing many contingencies should exhibit quite rigorous control over those variable they do control (Šúbertová 2008). This helps to explain the paradox that the total institution is so highly reutilized. There is a paradox in institutions between the double requirement for standardization and flexibility (reconnect guide in BOAO FORUM for ASIA).

           E. Šúbertová and M. Zeleny impressions is that they try to make things like an organization's relation with the environment and persistence of structural features in an industry into some kind of cosmic enigma[2]. And don't say the word ''efficiency'' to them - because performance apparently has nothing to do with an organization's adoption of institutionalized standards (Eco Native). Rowan and Meyer speak, for instance, try to make institutional conformity into some kind of shell game that has to do with institutional myths and organizations where the formal structure doesn't have anything to do with its practical activities. They bring up this last bit a number to times, but like most of the article this is real vague and I still don't have any idea about what they are trying to say. So, in short, I think this article is basically crap - probably the stupidest thing I have read thus far for the prelims (and keep in mind that I had to read Civilization and Its Discontents - and I “hate” Freud). Rowan and Meyer basically don't have anything to say (at least not anything important) and try to hide that fact by wallowing in a bunch of vague language. This summary is much longer than it deserves to be, but I tries to take the parts below pretty directly from the article in case someone can find out if they are actually saying anything. Formal organizations are typically understood to be systems of coordinated and controlled activities that arise when work is embedded in complex networks of technical relations and boundary-spanning exchanges. But in modern societies, formal organizational structures arise in highly institutional contexts. Organizations Digital Economy are driven to incorporate the practices and procedures defined by prevailing rationalized concepts of organizational work and institutionalized in society. Organizations that do so increase their legitimacy and their survival prospects, independent of the immediate efficacy of the acquired practices and procedures. There can develop a tension between on the one hand, the institutionalized products, services, techniques, policies, and programs that function as myths (and may be ceremonially adopted), and efficiency criteria on the other hand. To maintain ceremonial conformity, organizations that reflect institutional rules tend to buffer their formal structures from the uncertainties of the technical activities by developing a loose coupling between their formal structures and actual work activities.

                Team Accura and M. Tóth   believe that a distinction should be made between the formal structure of an organization and its actual day-to-day work activities (Tóth 2008). They see a problem in that prevailing theories of formal structure assume that the coordination and control of activity are the critical dimensions on which formal organizations have succeeded in the modern world. J. Meyer and B. Rowan   (not to be confused with Rowan and Martin of ''Laugh In'' fame) believe that there is a need for an explanation of the rise of formal organizations that is partially free from the assumption that, in practice, formal structures actually coordinate and control work.  Š. Majtán and B. Rowan  believe that fitting attention to the role of legitimacy of rationalized formal structures is woefully missing from prevailing theories of organization [Majtán 2008]. In modern society, the myths generating formal organizational structure have two key properties:

1) They are rationalized and impersonal prescriptions that identify various social purposes as technical ones and specify in a rule-like way the appropriate means to pursue them rationally.
2) They are highly institutionalized and thus in some measure beyond the discretion of any individual participant or organization. They must be taken for granted as legitimate.

                Alistar Cockburn count professions, technology, and programs among the many elements of formal structure that function as myths[3]. These myths make formal organizations both easier to create and more necessary (fig. 1). Since these building blocks are considered proper, adequate, rational, and necessary, organizations must incorporate them to avoid illegitimacy (fig. 2):


Figure 1. Myths make formal organizations - building blocks are considered

Source: Own elaborate and J. Meyer and B. Rowan,  Institutionalized Organizations: Formal Structure as Myth and Ceremony, 2005, p. 5

1.      As rational institutional rules arise in given domains of work activity, formal organizations form and expand by incorporating these rules as structural elements. Implied here are:

1): as institutional myths define new domains of rationalized activity, formal organizations emerge in these domains,

2): as rationalizing institutional myths arise in existing domains of activity, extant organizations expand their formal structures to become isomorphic with these new myths[4].


Figure 2. Organizations must incorporate them to avoid illegitimacy

Source: Own elaborate and J. Meyer and B. Rowan,  Institutionalized Organizations: Formal Structure as Myth and Ceremony, 2005,  p. 5

2. The more modernized the society, the more extended the rationalized institutional structure in given domains and the greater the number of domains containing rationalized institutions.

                M. Kubica, Delphi Group and Ch. Alexander[5]  emphasize the fact that organizations are structured by phenomena in their environments and tend to become isomorphic with them. One account (the one by bad prevailing theorists) says that this is comes about through technical and exchange interdependencies - ie. boundary-spanning exigencies. The second (good) account says that organizations structurally reflect socially constructed reality in a broad sense not captured by the bad theorists.  J. Tej  say that a real discussion is beyond the scope of this reading, but they do cite three processes as generating rationalized myths of organizational structure[6] (tab. 3):

Table 3. Three processes as generating rationalized myths of organizational structure

Steps processes as generating

rationalized myths of

organizational structure

1. Elaboration of complex relational networks

2. Degree of collective organization of the environment

3. Leadership efforts of local organizations

Source: Own elaborate and J. Meyer and B. Rowan,  Institutionalized Organizations: Formal Structure as Myth and Ceremony, 2005, p. 4

a/ Elaboration of complex relational networks,

b/ Degree of collective organization of the environment - I think this has something to do with mandate legitimacy of certain myths,

c/ Leadership efforts of local organizations.

Efforts to mold institutional environments proceed along two dimensions:
- powerful organizations force their immediate relational networks to adapt to their structures and relations.

- powerful organizations attempt to build their goals and procedures directly into society as institutional rules.

Isomorphism with environmental institutions has some crucial consequences for organizations (tab. 4):

a) they incorporate elements which are legitimated externally, rather than in terms of efficiency;

b) they employ external or ceremonial assessment criteria to define the value of structural elements;

c) dependence on externally fixed institutions reduces turbulence (buffers the organization) and maintains stability. As argued by J. Meyer and B. Rowan, institutional isomorphism promotes the success and survival of organizations.

Table 4. Isomorphism with environmental institutions - consequences

 

Isomorphism

Three consequences for organizations

They incorporate elements which are legitimated externally, rather than in terms of efficiency

They employ external or ceremonial assessment criteria to define the value of structural elements

Dependence on externally fixed institutions reduces turbulence (buffers the organization) and maintains stability

Source: Own elaborate and J. Meyer and B. Rowan,  Institutionalized Organizations: Formal Structure as Myth and Ceremony, 2005, p. 4

2.     

2.

 

Organizations that incorporate societally legitimated rationalized elements in their formal structures new economy maximize their legitimacy and increase their resources and survival capabilities (Daniel Mankani (2007), Technopreneurship: The Successful Entrepreneur in the New Economy. Pearson Education Asia, pp. 336-358). The survival or some organizations depends more on managing the demands of internal and boundary-spanning relations (like the bad theorists say), while others depend more on the ceremonial demands of highly institutionalized environments (like new institutionalism says).

2.

 
Figure 3. Four partial solutions to the inconsistencies facing institutionalized organizations

Source: Own elaborate and J. Meyer and B. Rowan,  Institutionalized Organizations: Formal Structure as Myth and Ceremony, 2005,  p. 7

In the case of the latter, the uncertainties of unpredictable technical contingencies or of adapting to environmental change cannot be resolved on the basis of efficiency, so internal participants and external constituents alike call for institutionalized rules that promote trust and confidence in outputs and buffer organizations from failure.

              R. Stefko[7] impression, organizations whose success depend primarily on isomorphism with institutionalized rules are confronted with two general problems:

1.      Technical activities and demands for efficiency can conflict with efforts to conform to ceremonial rules of production.

2.      Ceremonial rules transmitted by myths originating from different parts of the environment may conflict with each other.

             Madhav S. Phadke  believe that a ceremonial activity is significant in relation to categorical rules, not in its concrete effects. Activity that has ritual significance, therefore, maintains appearances and validates an organization. These categorical rules conflict with the logic of efficiency. This is, in part, because institutional rules are couched at high levels of generalization, whereas technical activities vary with specific, unstandardized, and possibly unique conditions (Madhav S. Phadke Introduction To Robust Design (Taguchi Method). iSixSigma LLC, pp. 345-378). There are four partial solutions to the inconsistencies facing institutionalized organizations (fig. 3):

1.               The organization can resist ceremonial requirements (although such a practice could result in an inability to document/portray its efficiency).

2.               The organization can maintain rigid conformity to institutionalized prescriptions by cutting off external relations.

3.               The organization can cynically acknowledge that its structure is inconsistent with work requirements (although I still have no idea what J. Meyer and B. Rowan  mean when they say this).

4.               The organization can promise reform.


4. Because attempts to control and coordinate activities in institutionalized organizations turbulent global economy lead to conflicts and loss of legitimacy, elements of structure are decoupled from activities and from each other. This make take the form of: encouraging professionalism, making goals ambiguous or vacuous (i.e. categorical rather than technical), avoiding integration, or emphasizing human relations. Decoupling enables organizations to maintain standardized, legitimating, formal structures while their activities vary in response to practical consideration.

5. The more an organization's structure is derived from institutionalized myths, the more it maintains elaborate displays of confidence, satisfaction, and good faith, internally and externally. Confidence and good faith allow the organizations to appear useful in spite of lack of technical validation. Taking off from Goffman, they say the considerations of face characterize ceremonial management. Confidence in structural elements is maintained through three practices - avoidance, discretion, and overlooking. Participants not only commit themselves to supporting an organization's ceremonial facade, but also commit themselves to making things work out backstage through informal coordination[8].

6. Institutionalized organizations seek to minimize inspection and evaluation by both internal managers and external constituents, both of which could uncover conditions that undermine legitimacy and ceremonial aspects of the organization[9] (see Yao X., Darwen P. (1994), An Experimental Study of N-person Prisoner’s Dilemma Games, London, pp. 24-56 and Bennhold K., The Financial Collapse? Maybe it’s a guy Thing, International Herald Tribune, February 2, 2009, p. 15).

 

 

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[1] See J. Thompson (2005),  Organizations in Action, [in:] Handbook of Organization,  pp. 1-10.

[2] See [Šúbertová 2008] and Zeleny M. (ed) (2000), The IEBM Handbook of Information Technology in Business, Thomson Learning, NJ, pp. 267-289 and J. Meyer and B. Rowan, Institutionalized Organizations: Formal Structure as Myth and Ceremony,  Handbook of Organization, 2005, pp. 58-89.

[3] See J. Meyer and B. Rowan, Institutionalized Organizations: Formal Structure as Myth and Ceremony, Handbook of Organization, 2005, pp. 276-299.

[4] Peter Evans (Foreword), Lowell Turner (Editor), Daniel B. Cornfield (2007), Labor in the New Urban Battlegrounds: Local Solidarity in a Global Economy (Frank W. Pierce Memorial Lectureship and Conference Series), ILR Press, pp. 56-76.

[5] See [Kubica 2008] and Ch.  Alexander (1975), The Oregon Experiment. Oxford University Press, pp. 35-38.

[6] See (Tej 2007 : 121-134).

[7] See [Stefko  2007 : 112].

[8] See Daily A. (1997), The Future of Enterprise Applications, London  and J. Meyer, B. Rowan Institutionalized Organizations: Formal Structure as Myth and Ceremony,  Handbook of Organization, 2005, pp. 341-378.

[9] T.N. Goh T. N., Taguchi Methods: Some Technical, Cultural, and Pedagogical Perspectives. Quality and Reliability Engineering International, vol 9, 1993 and E. Daniel Kirby, Zhe Zhang, Joseph C. Chen[9],  Jacob Chen (2006), Optimizing Surface Finish in a Turning Operation Using the Taguchi Parameter Design Method. International  Journal of Advance Manufacturing Technology, vol. 30, pp. 76-89.

[10] www.thefreelibrary.com

[11] E publikacja-www.wiedzaiedukacja.pl

[12] E publikacja-www.GLOBALECONOMY.pl

[13] E publikacja-www.IPIS.pl

[14] E publikacja-www.WORTALE.plhttp://www.wortale.net/art.php?art=86 

[15] E publikacja-www.wiedzaiedukacja.plhttp://wiedzaiedukacja.pl/archives/6744

[16] E publikacja-www.wiedzaiedukacja.pl